Privacy Policy

Images of Light (Scotland) Limited is incorporated under the Companies Acts in Scotland (Company Number SC237759) and we have our Registered Office at 2/2 3 Scholars Court Scholars Court, Newton Mearns, Glasgow G77 6GJ. You can contact us at our Registered Office, by phone on 07803 031 722 or by email at ahalley@images-of-light.com


Our Undertaking to you

In this Privacy Statement we will tell you how we collect and use your data. We will use it to look after your interests in the best way we can and to ensure the we can properly perform the contracts we undertake on behalf of our clients. We will make sure we collect and store your data securely.


If you’re a client:

We collect your data from you.  This is either face to face, over the phone, email, letter, fax or through the enquiry form on our website.


If you are not a client of our company but complete our online enquiry form:

We will receive your personal data from you when you complete our online enquiry form.


Data we receive from third parties

We will also receive and process personal data of third parties for whom we neither act nor have any connection with. This will belong to the people whose images we capture when taking camera footage. This may belong to journalists, broadcasters, sports and entertainment personalities or members of the public. These are examples of where we might receive and process personal data which does not belong to our clients. This list is not exhaustive and we will receive and process personal data from a wide range of third parties.


The types of personal data we collect

We collect name and contact details including your postal address, telephone numbers and email addresses. We collect identification information from you.

If you are a client, we collect additional personal data as is necessary to properly represent you and to perform the contract we have with you.


What we will do with your personal data?

Where you are a client, we will use your personal data to perform the contract we have with you.

Where you are not a client, we will process your data for the purpose of performing the contract we have with our client.

If you are not a client and have completed our online enquiry form, we will use your personal data to respond to your enquiry.


You have the following rights in relation to your personal data:

You have the following rights:

• Access to the personal data we hold about you, free of charge in most cases;

• The correction of your personal data when incorrect, out of date or incomplete;

• Object to the processing of your personal data where we have no legitimate overriding interest, or once the purpose for which we hold the data has come to an end;

• That we stop using your personal data for direct marketing;

• That we stop any consent-based processing of your personal data after you withdraw that consent.

• To ask us to delete or erase your personal data (subject to our Terms of Business in the case of clients)

To protect the confidentiality of your information, we will ask you to verify your identity before proceeding with any request you make under this Privacy Notice. If you have authorised a third party to submit a request on your behalf, we will ask them to prove they have your permission to act.


What is our Complaints Procedure?

You should write to us at the contact address show at the beginning of this Privacy Statement detailing the nature and extent of your complaint.


On what basis are we processing your personal data?

Where you are a client

Our Lawful Basis for Processing your personal data is based on the Contract we have with you.

Where you are not a client and have completed our online enquiry form

Our Lawful Basis for Processing your personal data is your Consent which can be withdrawn at any time after which you will receive no further communications from us.

If our client has provided your personal data or if we capture your personal data in the course of performing our contract for our client

Our Lawful Basis for Processing your personal data is the Legitimate Interests of this company and its clients to properly and lawfully represent our clients’ interests. This Lawful Basis for Processing also applies to personal data of individuals who have no connection with our company where our clients instruct us to carry out such processing. Examples of such individuals are broadcasters and journalists, sports and entertainment personalities and members of the public. This list is not exhaustive and there are many other instances where we will be required to process personal data as instructed by our clients.

Personal data processed by third parties on our behalf

Your personal data will be processed by third parties with whom we are required to deal with when acting properly and lawfully for you. We use WeTransfer to transfer completed files to our clients. If you require specific details, please contact us.

We are regulated by The Law Society of Scotland and they have a right of access to our books and our Data Retention Policy.


Our Data Retention Policy

Where you are a client

We will retain your data in accordance with our current data retention policy.

Where you are not a client

If you are not a client and have completed our online enquiry form, you can ask us to delete any data we hold at any time.

If you are a third party

We will retain your data in accordance with our client’s instructions and any data retained within our digital or paper filing system or storage will be subject to our data retention policy.

This Privacy Statement was created on 11th June 2018.